Symplectic is the front-end system used to deposit articles into ORA and organise them in preparation for the next REF.

Configuring your Symplectic account

Log into Symplectic by clicking here and using your usual SSO.

On the Home tab, click on My Data Sources.  

Enter your name (e.g. surname, initials) and address (e.g. "Oxford University" and "University of Oxford") for database searches for your papers.

In the list of Data Sources, ensure that Scopus, Web of Science and maybe PubMed are checked, and NOT arXiv (due to problems with the integration between arXiv and Symplectic).

If you have a Scopus account, click on the + to the left of the Scopus label and enter your details.

If you have an ORCID,  click on the + to the left of the ORCID label and enter your details.

Next, move to the Profile tab and enter your details here.

Problems with Symplectic

Symplectic is still under development, and does not yet work perfectly.  In particular, there are two known problems, both often related to Symplectic's automated harvesting of arXiv papers.

1) Sometimes you end up with two different records in Symplectic for the same paper.  When this happens, the current guidance is do not merge the two records because merging can lose critical information such as details of uploaded files.  If you have merged in the past and are concerned that the uploaded Author Accepted Manuscript has been lost, you can check the entry in ORA.

2) There is a problem when doing Deposit on Acceptance for papers which have previously appeared as arXiv articles under the same title. On the first page you are asked to enter the title to search for an existing match within the Symplectic system.  The purpose of this is to save you effort if a co-author has already deposited the paper, but it causes problems if it matches to an earlier arXiv pre-print. In this case, the best thing is to use the Skip option on the first page to avoid the match, and then enter the details as usual to create a second record.

It is because of both of these problems that we advise not using arXiv as a Data Source -- Symplectic is really just for papers which have been accepted for journal/conference publication.

Symplectic FAQs

The university provides a FAQ webpage here. In particular this includes help on:

1) I have Acted on Acceptance but recent articles are not appearing at the top of my list

2) How do I add a Date of Acceptance (DOA) to an already 'claimed' publication record?


The university also provides a number of helpful user guides here.


Please report any problems to Mike Giles or the UAS Symplectic Elements helpdesk: